QB Issue Resolution:

Yes, you’re correct. You can record the check as a reimbursable expense in your account. Then make the transaction as billable and add it to an invoice. Let me show you how:

  1. At the top right, select the Plus icon.
  2. Choose your desired transaction (Bill, Expense or Check).
  3. Select the item in the PRODUCT/SERVICE field.
  4. Enter the amount and description of what you purchased for the customer.
  5. In the BILLABLE column, mark the checkbox.
  6. Choose the customer name who will be billed for the item.
  7. Click Save and close.

After that, when you’re ready to charge your client, you create the invoice and add the billable expenses to it.

 

Here’s how:

  1. At the top right, select the Plus icon.
  2. Choose Invoice.
  3. In the Choose a customer field, enter the customer name.
  4. In the Add to Invoice section, click Add for the billable expense you like to include in the invoice.
  5. Click Save and close.

If you don’t see the BILLABLE column, it’s possible the billable expense tracking isn’t set up. For the detailed steps and more information about this feature, I recommend checking this article: Enter Billable Expenses.

 

Also, I’d recommend consulting your accountant to verify what account or category works best for you to ensure your books are recorded correctly.

 

Resolution for Issue 'A check comes into your bank account for items you purchased on behalf of the client (reimbursable expenses). How do you tag that deposit? What category? Reimb Exp?…' available: Yes (Solved).
Source: Intuit Community forum.

A check comes into your bank account for items you purchased on behalf of the client (reimbursable expenses). How do you tag that deposit? What category? Reimb Exp?…: this issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the issue yourself by looking for a resolution described below. If it is a complex issue or you are unable to solve the issue, you may contact us by clicking here or by using other support options.

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