QB Issue Resolution:

Thanks for reaching out to us here in the Community. Allow me to jump in for a moment and share some information about how to record a reimbursement check from your employee to QuickBooks Online (QBO).

 

Yes, that’s right! You can’t record the check through the Received Payment since it’s not a sale. However, you can record it through the bank deposit instead. From there, you can select an employee (who gave the check), an expense account (which @SouthernStacy mentioned above) and a bank account (where the cash back goes to).

 

Here’s how:

 

1. Click the Plus icon at the top, then pick Bank Deposit under Other column.
2. Choose a bank account on the Account drop-down.
3. On the Add funds to this deposit, select an employee on the RECEIVED FROM and the expense account on the ACCOUNT.
4. Enter the amount of the check, then Save and close.

 

I also added a sample screenshot below.

 

 

If you’re not sure what expense account you need to choose, you can consult your accountant for further assistance. Just in case you need it, here’s a helpful article that tackles recording bank deposits in QBO: How to record bank deposits.

 

Resolution for Issue 'An employee gave me a reimbursement check for using the company card, how would I record that?' available: Yes (Solved).
Source: Intuit Community forum.

An employee gave me a reimbursement check for using the company card, how would I record that?: this issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the issue yourself by looking for a resolution described below. If it is a complex issue or you are unable to solve the issue, you may contact us by clicking here or by using other support options.

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