QB Issue Resolution:

QuickBooks lets you create sub-accounts to separate executives’ payroll expenses. This will keep your Chart of Accounts organized and make reports more detailed.


That being said, please follow the outlined below on how to create a sub-account:

  1. Click the Gear ⚙️  icon at the right top.
  2. Select Chart of Accounts under Your Company.
  3. Click New.
  4. Select the account type and detail type.
  5. Enter the name of the account.
  6. Mark the Is sub-account box.
  7. Click Save and Close.

After that, you can then assign this account to your payroll preferences. This is to ensure expenses are posted to the right account.


Let me show you how:

  1. Click the Gear ⚙️  icon at the right top.
  2. Select Payroll Settings under Your Company.
  3. Click Accounting under Preferences.
  4. Under Wage Expense Accounts, choose I use different accounts for different groups of employees.
  5. Select the account set up above for your employees.
  6. Click OK.
  7. If you want to update existing transactions, enter the starting date, then click Update.
  8. Select OK again.

Learn more about the solution above by going through these articles for more details:

You can also use this link: Use account numbers in your chart of accounts to keep your accounts organized and easily find assigned numbers.

Resolution for Issue 'Can I designate executives payroll so that it shows under a separate sub under payroll than all other employees?' available: Yes (Solved).
Source: Intuit Community forum.

Can I designate executives payroll so that it shows under a separate sub under payroll than all other employees?: this issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the issue yourself by looking for a resolution described below. If it is a complex issue or you are unable to solve the issue, you may contact us by clicking here or by using other support options.

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