QB Issue Resolution:

I match the transaction downloaded to the Bill entered. Am I doing this wrong?”

Not necessarily. Let’s review some basics:

If you are a Cash Basis Entity, the date of the payment is the reportable expense for you. If you are an Accrual Basis entity, the date of the Bill is the reportable expense, even if you never pay it.

If you already put this on the Credit Card, there is no Bill to pay later; you Paid it by putting it on the card = took a micro-loan from the credit card provider. That is an Expense paid from the Credit Card account, and now you are more in debt to the card provider. That is a type of Liability account. The statement is your account Statement and not a bill to pay later.

If you get a bill that will not be paid until later, then you would enter the bill to track that you owe it. This is AP = Accounts Payable, a different type of liability from CC. That’s why you don’t mix them.

And you would only have Duplicated expense, if you use Bill, and then split the Check. You stated you are Matching it to the bill = showing it applied and closed the bill, which means your check expense is AP, not more office supplies.

Don’t bother to use Enter Bill if you know it is already paid. You only enter a bill for something you won’t pay until later, such as, you have a house account at NAPA and they let you pick up goods, then pay at month end, by credit card or ACH or debit card, at that Different date.

Otherwise, enter the Expense. Then let Banking find the match.

Resolution for Issue 'Can I enter each bill under Expenses as it comes and later on go to Banking auto downloaded to match the downloaded transaction to the Bill previously entered?' available: Yes (Solved).
Source: Intuit Community forum.

Can I enter each bill under Expenses as it comes and later on go to Banking auto downloaded to match the downloaded transaction to the Bill previously entered?: this issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the issue yourself by looking for a resolution described below. If it is a complex issue or you are unable to solve the issue, you may contact us by clicking here or by using other support options.

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