Quickbooks for Mac

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When I enter a bill, I put a subcategory (like utilities) so I can keep track of my specific expenses, but when I go in to write the check for it,it places it in accounts payable.What am I doing wrong?

When you enter the bill it posts it to the expense account and accounts payable.

When you pay the bill it posts to accounts payable (to zero it out) and the checking account.

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Must I match my downloaded transactions to the register?I have not entered my 2013 transactions.For the purpose of tax prep,is there any reason why I can’t skip matching and just use carefully reviewed downloaded transactions?

No you don’t have to match them — you can accept them to add them.

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How come expenses that I have assigned to a customer are not showing up when I go to invoice them?

Instead of looking under time & costs, click on the expenses tab or the items tab to look for them.

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Must I match my downloaded transactions to the register?I have not entered my 2013 transactions.For the purpose of tax prep,is there any reason why I can’t skip matching and just use carefully reviewed downloaded transactions?

No you don’t have to match them — you can accept them to add them.

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Some of my customer deposits are not appearing in the Customer Center.Is there a difference in entering the deposits under Sales Receipts?as opposed to Banking>Make Deposits>Sales Revenue?

Yes there is a difference. If you want to see transactions in the Customer Center and on Sales reports, etc. then you need to enter a Sales Receipt (or Invoice & Receive Payment).

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I would like to have my assist to help input downloaded transactions only. but not see the bank accounts. is there some sort of privacy control?

gear>manage users

and create a user with customer and sales access

Users with Customers and Sale access can.:
• Enter estimates. invoices, .sales receipts, credit Memos and refunds.
• Enter charges and credits
• Create and delete statements
• Receive payments from customers
• Fill out time sheets for anyone
• Add, edit and delete customers
• Add, edit […]

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If I send an accountant my QB file (for mac) can she manipulate the data contained therein? Or is she just able to view my records and not able to change anything.

If your accountant has QB for Windows, then you would need to copy the company file for Windows and send it to your accountant. You can’t work it in while they have the file. Then, they need to copy the company file for Mac. You shouldn’t send […]

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I have QB2014 on mac.I would like to go to the online version. Do i need to pay for the switch?

You don’t have to pay to convert, but you will need to pay for a QBO subscription.

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How do I enter Cost of Goods sold and have it apply to certain items that I create?I make food mixes.When I buy flour, sugar, etc.How can I have that reflect in the actual item?I’m hoping to track the cost of each type of mix.Especially when some ingredients fluctuate in pricing.

Do NOT try to track perpetual inventory or cost per item unless you get an inventory program for food / recipes.

Instead, use a periodic inventory (where you do a physical inventory periodically — usually at year end). When you purchase mixes and supplies, post them to cost […]

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How do I record discounts from vendors gross as a part of cost of goods sold? I could do this in Quickbooks for PC but not in MAC

the IRS is specific

you do not enter a sales discount separately, you enter the actual amount paid, see this
http://onsale-apparel.com/Rustler/tag/irs-inventory

a terms discount for paying early, the offset account is income

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