QB Issue Resolution:

Creating a payroll liability check
Answer ID: 6252

The Online Payroll system does not create the check to pay non-tax liabilities such as Health Insurance premiums, 401k contributions, and Child Support. You will need to create these payments from the Write Check screen, use the steps below to create the payment:

To create a liabilities check:
1. Click the “+” icon at the top > Check.
2. For Bank Account, select the account from where you are making the liability payment.
3. For the Payee: select the vendor to whom you are paying the liability.
4. Input the Amount of the liability payment.
5. Under Account, select the account where you are tracking your liability payments.

If you’re not sure which accounts to select, go to Employees:
a. Click on Payroll Setup.
b. In your center column, select Accounting.
c. Under the Tax Liability Accounts you will see your current liability preferences.

6. If you have sub accounts for each agency you are paying, make sure to point to those specific accounts and input the appropriate Amount for that agency.
7. Fill in the rest of the check as you normally would and click Save.

Note: If you wish to just create the check now and print later, checkmark the option To be printed and then click Save. If you click Print Check, the Print Checks Setup screen will appear with the check waiting to be printed. Print the check as you normally would.

To make sure your liabilities are paid on time, we suggest setting up Recurring Transactions to remind you when these payments are due:

Click the “+” icon at the top > Check.
Fill in all the information as if you were going to make the liability payment today.
Click Make Recurring.
A pop-up window will open asking for the Recurring Transactions schedule information.
Input a Template Name that will help you remember what the liability payment is for.
Set Template Type to Reminder.
Based upon the payment schedule, select the appropriate Interval for the transaction to be entered.
Select the appropriate Data range so the system knows how long to keep entering the recurring transaction.
Under Notification Options, select how many days out you want to be reminded that the liability is due to be entered and click OK.
Click Save Template on the bottom left.

Answer ID 6252
Products QuickBooks Online Simple Start (H)
QuickBooks Online Essentials (H)
QuickBooks Online Plus (H)
Categories Using This Product
Date Created 04/29/2014 06:53 AM
Date Updated 04/29/2014 06:59 AM
Allow Crawling? Yes

Resolution for Issue 'Creating a payroll liability check.' available: Yes (Solved).
Source: Intuit Community forum.

Creating a payroll liability check.: this issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the issue yourself by looking for a resolution described below. If it is a complex issue or you are unable to solve the issue, you may contact us by clicking here or by using other support options.

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