QB Issue Resolution:

First, I want to thank you for providing me with the complete details of your concern. I’m here to get you pointed in the right direction for fixing the negative balance of a vendor.


A check posted to Accounts Payable can be applied as credits to a bill. You can create a bill, then make a payment using the credits. Don’t worry, this will not affect the reconciliation as long as the bank account and the amount stays the same.


I’m happy to show you how:

  1. Click the Plus sign icon, then select Bill.
  2. Choose the vendor’s name.
  3. Enter the needed information.
  4. Click Save.
  5. Choose the Make Payment button at the top.
  6. Select the bill at the top and the check under Credits.
  7. Click Save.

Please refer to the screenshots below so you can easily follow the steps.


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Resolution for Issue 'How do I fix negative vendor AP balance from previous period?' available: Yes (Solved).
Source: Intuit Community forum.

How do I fix negative vendor AP balance from previous period?: this issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the issue yourself by looking for a resolution described below. If it is a complex issue or you are unable to solve the issue, you may contact us by clicking here or by using other support options.

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