QB Issue Resolution:

A flat car allowance is taxable income to the employee whereas mileage reimbursement that does not exceed the federal rate for deductions is not.

Since this does not sound like mileage reimbursement then it is taxable and you do run it through payroll like a bonus check and reverse calculate gross from net. Your payroll program may or may not have this handy feature.

https://www.carsdirect.com/car-pricing/should-car-tax-allowance-be-claimed-as-income-or-reimbursemen…

Rate in 2017 dropped from 2016. It is 53.5 cents per mile. If your employee turns in a mileage  request for 10,000 miles you could reimburse $5,350 and it would be non-taxable or you could pay $10,000 and $5350 would be non-taxable and the balance taxable. But this is ONLY if they turned in a lieage request.

Resolution for Issue 'How would you post a vehicle allowance that’s a gross check. No taxes taken. We recently acquired an employee who reported their expenses at year end.' available: Yes (Solved).
Source: Intuit Community forum.

How would you post a vehicle allowance that’s a gross check. No taxes taken. We recently acquired an employee who reported their expenses at year end.: this issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the issue yourself by looking for a resolution described below. If it is a complex issue or you are unable to solve the issue, you may contact us by clicking here or by using other support options.

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