QB Issue Resolution:

You’re on the right track on handling this certain case of transactions. And it’s the most effective way in QuickBooks.

Also, since you’re using the Fundraiser account when creating a credit memo, it’s the reason why most of the money goes to that account.

Most importantly, I encourage seeking help with your accountant. He/she may add suggestions based on what’s more suitable for your business and to your books.

As always, you can visit our QuickBooks Community help website if you need tips and related articles in the future.

Resolution for Issue 'I am the treasurer of our HS Football Booster Club. Each year we figure up what we need to bring in by totaling {some} of our certain expenses up and then dividing by the # of our players. This number is given out to parents and players asking that they please either donate that amount or fundraise that amount. So I start the season by entering in invoices for each player. Some parents/players choose to just pay the invoice by donating it. But for those that decide to fundraise that money, here is where my issue begins. So for example, if a player sells one of our Fundraiser “VIP Packages” for $300, I enter a credit memo in for that amount onto that player’s invoice. So, if they are asked to raise $1000 total, I credit his invoice $300 and it goes down to $700. This works pretty good, however when budgeting for each year, we run into the issue of seeing that line item for “Player Donations” as an actual low number because most kids do pay or fundraise. Because the actual income goes to each fundraiser account in QB’s by way of sales receipts/invoice to the person or company that actually purchased the “VIP Package” from the player. So, yes it is a bit more work on my part to enter the credit memos in. We see our budget a bit off at times when looking at budget vs actual’s because the money mostly goes to Fundraiser accounts instead of “Player Donation Fees”. For players that don’t fundraise or donate all of their balance, I of course just write those off as “bad debts” each year. So, for my question – Am i doing it the most efficient way possible? Or does anyone see a better way I could accomplish this? I don’t think Projects would work for me, although I wish it would… Thanks in advance for any help!' available: Yes (Solved).
Source: Intuit Community forum.

I am the treasurer of our HS Football Booster Club. Each year we figure up what we need to bring in by totaling {some} of our certain expenses up and then dividing by the # of our players. This number is given out to parents and players asking that they please either donate that amount or fundraise that amount. So I start the season by entering in invoices for each player. Some parents/players choose to just pay the invoice by donating it. But for those that decide to fundraise that money, here is where my issue begins. So for example, if a player sells one of our Fundraiser “VIP Packages” for $300, I enter a credit memo in for that amount onto that player’s invoice. So, if they are asked to raise $1000 total, I credit his invoice $300 and it goes down to $700. This works pretty good, however when budgeting for each year, we run into the issue of seeing that line item for “Player Donations” as an actual low number because most kids do pay or fundraise. Because the actual income goes to each fundraiser account in QB’s by way of sales receipts/invoice to the person or company that actually purchased the “VIP Package” from the player. So, yes it is a bit more work on my part to enter the credit memos in. We see our budget a bit off at times when looking at budget vs actual’s because the money mostly goes to Fundraiser accounts instead of “Player Donation Fees”. For players that don’t fundraise or donate all of their balance, I of course just write those off as “bad debts” each year. So, for my question – Am i doing it the most efficient way possible? Or does anyone see a better way I could accomplish this? I don’t think Projects would work for me, although I wish it would… Thanks in advance for any help!: this issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the issue yourself by looking for a resolution described below. If it is a complex issue or you are unable to solve the issue, you may contact us by clicking here or by using other support options.

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