QB Issue Resolution:

I appreciate the details you’ve provided. I’m here to share information about the billable expense in QuickBooks Desktop (QBDT).

 

Adding or linking a billable expense to an invoice should remove them from the unbilled expenses. Since they’re still showing as unbilled, instead of unchecking them one by one, you can pull up the Unbilled Costs by Job report. Here’s how:

 

1. Go to the Reports menu at the top.
2. Pick Customers & Receivables and Unbilled Costs by Job.

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Then, for each Customer:Job name, create an invoice. Here’s how:

 

1. Go to the Customers menu at the top and pick Create Invoices.
2. Select a Customer:Job name then, choose the Select the outstanding billable time and costs to add to this invoice? on the Billable Time/Costs popup, then OK.

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3. Go to the Items tab and put a checkmark on the HIDE column. This will remove all the billable checkmark for all these transactions.

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4. Hit OK.
5. Do the same steps for the other customers.
6. Once done, go back and refresh the report.

 

That should clear your unbilled expenses. If you don’t want to have a billable option moving forward, you can turn this off on the Preferences. Here’s how:

 

1. Go to the Edit menu at the top, then Preferences.
2. Select Time & Expenses on the left pane, then go to the Company Preferences.
3. On the Time Tracking section, uncheck the Mark all time entries as billable.
4. Hit OK.

 

For additional information, check out these articles for further guidance:

 

 

Resolution for Issue 'I am trying to turn off unbilled expenses. I noticed that we have 2 years’ worth at a value of 2.4 million. I am not sure why they are showing as unbilled because we are billing the items (parts) to the customer accounts via invoicing. Originally we had no idea that this was accumulating and I am not sure why they did in the first place. I plan on unchecking the boxes but going forward would like to know how to stop this from happening.' available: Yes (Solved).
Source: Intuit Community forum.

I am trying to turn off unbilled expenses. I noticed that we have 2 years’ worth at a value of 2.4 million. I am not sure why they are showing as unbilled because we are billing the items (parts) to the customer accounts via invoicing. Originally we had no idea that this was accumulating and I am not sure why they did in the first place. I plan on unchecking the boxes but going forward would like to know how to stop this from happening.: this issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the issue yourself by looking for a resolution described below. If it is a complex issue or you are unable to solve the issue, you may contact us by clicking here or by using other support options.

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