QB Issue Resolution:

You need to review your operations with your own CPA, if you intend to do your own Bookkeeping. They will help you learn what is Expenditure as Asset, or COGS or general operating Expense. That is important for You to know, not us. And your Tax Entity Type also matters. Get the tax form this entity files; there is the Accounting reference for your chart of accounts.

 

For using QB, I would do “Job Tracking” like this:

 

The Mother is a Customer Name. The Litter is Job Name, subcustomer. There are Fields, so you can assign Job Type as Sire. Then, if you need to track costs specifically allocated to each animal, that is called Job Tracking. When you Sell that little one, you will Edit Job name and fill in the real owner address info and list this name for the Sales Receipt, top Left = Customer and Job (the puppy) and Name and Address = the Buyer/Owner. Now you have all the record keeping. You also have Account #, if you need to track AKC info, for example. You can use Job Type and Customer Type, such as:

 

Customer Type = mother is a German Shepherd or Collie (breed), and Subtype can even be Toy or Miniature and Subsubtype can be Longhair or Wirehair. Now the puppies listed under the Mother are able to be reported on by using, for instance, List report, for Puppy name, mother name, sire, breed and size and other conformation issues.

 

Customer type and Job Type allow for 5 levels, each.

 

And then you can use that in reporting: How many Collie puppies did we sell in each of the last 5 years? How many of them were sired by Rover and which mothers (customer name)?

Resolution for Issue 'I have previously used Excel to keep records for selling/costs, but now I have Quickbooks Online, and am contemplating using the Quickbooks Pro 2019 standalone software. What I am looking for is how to correctly set up the books from the start. We have several female and male dogs that we breed, and the females will have litters. We also have to pay for a stud service from overseas, for the line that we are choosing to continue next generation. Each litter would/could have a different male (our own stud or we outsource), so I am wondering how to correctly set up the vendors/jobs/general costs/costs of goods sold/etc. There are tests and fees for showing our dogs that we breed, but would that be COGS or something else because we are not selling the mother dogs, and only the puppies? If so, are those costs divided into the litter pups individually? So to that point, would we set up a new client for each puppy we sell to, or as a litter as a whole (say 10 puppies) and then that mother/father combo as the job, and that job had 10 invoices connected to it? The other thing in question would be the costs that we have for any dog that does not pass 100% of their tests, at which point we will not breed with that dog unless it is 100% passing all our testing. Therefor there will be no income from that dog, and only expenses. What would that be classified as or how to mark it? If never sold, it cant be a COGS, so how would I record it on the books? We would have ~2 years of expenses before they can get fully tested and certified. We also had to build things, which is used by all the dogs, and of course dog food and other items. What I am unclear about is what is the difference between COGS and general costs, as well as how do we correctly set up the sale of the puppies (invoices) from a female dog’s litter. Does it make sense to separate each individual litter, or each puppy, or each mother dog?' available: Yes (Solved).
Source: Intuit Community forum.

I have previously used Excel to keep records for selling/costs, but now I have Quickbooks Online, and am contemplating using the Quickbooks Pro 2019 standalone software. What I am looking for is how to correctly set up the books from the start. We have several female and male dogs that we breed, and the females will have litters. We also have to pay for a stud service from overseas, for the line that we are choosing to continue next generation. Each litter would/could have a different male (our own stud or we outsource), so I am wondering how to correctly set up the vendors/jobs/general costs/costs of goods sold/etc. There are tests and fees for showing our dogs that we breed, but would that be COGS or something else because we are not selling the mother dogs, and only the puppies? If so, are those costs divided into the litter pups individually? So to that point, would we set up a new client for each puppy we sell to, or as a litter as a whole (say 10 puppies) and then that mother/father combo as the job, and that job had 10 invoices connected to it? The other thing in question would be the costs that we have for any dog that does not pass 100% of their tests, at which point we will not breed with that dog unless it is 100% passing all our testing. Therefor there will be no income from that dog, and only expenses. What would that be classified as or how to mark it? If never sold, it cant be a COGS, so how would I record it on the books? We would have ~2 years of expenses before they can get fully tested and certified. We also had to build things, which is used by all the dogs, and of course dog food and other items. What I am unclear about is what is the difference between COGS and general costs, as well as how do we correctly set up the sale of the puppies (invoices) from a female dog’s litter. Does it make sense to separate each individual litter, or each puppy, or each mother dog?: this issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the issue yourself by looking for a resolution described below. If it is a complex issue or you are unable to solve the issue, you may contact us by clicking here or by using other support options.

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