QB Issue Resolution:

“The IRS doesn’t accept plain paper forms that aren’t red.”

Sure it does.

“Note: The IRS requires that the copies distributed to the employee be easily separable. Perforated paper meets this requirement. You may print these W-2 forms using black ink. The government accepts W-2 forms printed in QuickBooks using black ink.”

“You may print government accepted black and white laser W-2 Copy A and W-3 forms on plain paper. The IRS requires the use of perforated paper for any Employee Copy W-2 that is printed on plain paper.

You must print these blank paper W-2 forms using black ink. Blank perforated paper provides a professional look and guarantees that forms are easily separable by your employees. Perforated paper works with matching envelopes, making it easy to mail employee copies. ”

“You can print employee W-2 copies on plain white paper (8.5″ x 11″), or on compatible perforated W-2 stock. If you use perforated W-2 stock, we recommend that you purchase your forms from Intuit. (Forms purchased from office supply stores may not be compatible with our W-2 formatting.)

The plain paper W-2s fit in standard number 10 single-window envelopes (4 1/8″ x 9 1/2″ with left-aligned window). They are not compatible with any double-window envelopes. If you purchase perforated W-2 forms from Intuit, double-window envelopes are included in the kit.”

Resolution for Issue 'Payroll W2 Printing – Alignment Is Poor' available: Yes (Solved).
Source: Intuit Community forum.

Payroll W2 Printing – Alignment Is Poor: this issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the issue yourself by looking for a resolution described below. If it is a complex issue or you are unable to solve the issue, you may contact us by clicking here or by using other support options.

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