Reconcile and Record Credit Card Payments

To reconcile your credit card account and record payments in QuickBooks Online, follow these steps.

Reconcile your credit card account

1. Select the Gear icon, then choose Reconcile.
2. From the Account dropdown, select the credit card account you want to reconcile.
3. Enter the Ending balance and Ending date as they appear on your credit card statement.
4. Click Start reconciling.

Mark transactions as cleared

1. Compare the transactions listed in QuickBooks to those on your credit card statement.
2. Check the box next to each transaction in QuickBooks that matches your statement.
3. If a transaction is missing, enter it by selecting the + New button and entering the expense.
4. If a transaction looks incorrect, select it to open and edit it.
5. Continue until the Difference field shows zero.

Record your payment

Once the difference is zero, select Finish now. You will see options for how you want to handle the payment:

• Make a payment: Select this to pay the full balance immediately. This opens the check screen where you can record the payment. If you paid a partial amount, adjust the total before saving.
• Enter a bill for payment later: Select this to create a bill for the amount owed. This allows you to pay it at a later date.
• Leave the balance in the reconciled account: Select this if you have already recorded the payment or simply want to mark the transactions as reconciled without recording a new payment transaction.

Choose the option that fits your situation to complete the process.