QBO Support – AP account

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AP account: Transfer money between categories

A Clearing Account is an account you use to move money from one account to another account when you cannot move the money directly. The following are the common uses for a clearing account.

Move an amount from one AP account to another AP account.
Record a refund check from one […]

Resolution for 'AP account issue: 'Transfer money between categories' available: Yes.

The AP account issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the AP account issue yourself by looking for a resolution described in the article. If it is a complex AP account issue or you are unable to solve the issue, you may contact us by clicking here or by using other AP account support options.

For more information about resolving issues related to AP account in Quickbooks/QBO or to get support for the issue 'Transfer money between categories', click the link below:

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AP account: Settlements and Payments

I’d be happy to provide you the procedure on how to enter settlements and payments via QuickBooks Online.

A Clearing Account is an account you use to move money from one account to another account when you cannot move the money directly. The following are the common uses for a clearing account.

Resolution for 'AP account issue: 'Settlements and Payments' available: Yes.

For more information about resolving issues related to AP account in Quickbooks/QBO or to get support for the issue 'Settlements and Payments', click the link below:

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AP account: Trying to post to Discover card different expenses and keeps saying can not have more than 1 a.p or A.R account. Have never had this problem before?

You will get this message when you create a transaction that contains:

Two A/R accounts
Two A/P accounts
One A/R account and one A/P account

To save the transaction, you’ll need to remove the other account and create them individually.

You can also check this article for other solutions: clicking here or by using other AP account support options.

For more information about resolving issues related to AP account in Quickbooks/QBO or to get support for the issue 'Trying to post to Discover card different expenses and keeps saying can not have more than 1 a.p or A.R account. Have never had this problem before?', click the link below:

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AP account: How can I record a single bill payment towards multiple vendors?

Resolution for 'AP account issue: 'How can I record a single bill payment towards multiple vendors?' available: Yes.

For more information about resolving issues related to AP account in Quickbooks/QBO or to get support for the issue 'How can I record a single bill payment towards multiple vendors?', click the link below:

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AP account: Incorrectly paid a vendor using an Expense Cheque and then used Receive Inventory module. Now have a Reconciled Cheque and an Open Bill Payment. How do I clear this up?

If you have an unpaid bill and a standard check that should have paid it, but wasn’t created using pay bills…

1. Edit the check and remove the detail lines from it, then add an ‘expense’ using your AP account.

2. Use Pay Bills to apply the credit this creates to the […]

Resolution for 'AP account issue: 'Incorrectly paid a vendor using an Expense Cheque and then used Receive Inventory module. Now have a Reconciled Cheque and an Open Bill Payment. How do I clear this up?' available: Yes.

For more information about resolving issues related to AP account in Quickbooks/QBO or to get support for the issue 'Incorrectly paid a vendor using an Expense Cheque and then used Receive Inventory module. Now have a Reconciled Cheque and an Open Bill Payment. How do I clear this up?', click the link below:

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AP account: Is there a way to assign a different accounts payable account when I book a bill? We use different AP accounts to differentiate payments, but they default to one account.

No, in QBO there is one A/P account.

QBO will allow you to create additional a/p accounts but will not let you use them.

a/p is a summing account, think of the vendor names as sub accounts (same concept for a/r, inventory, sales tax payable)

Resolution for 'AP account issue: 'Is there a way to assign a different accounts payable account when I book a bill? We use different AP accounts to differentiate payments, but they default to one account.' available: Yes.

For more information about resolving issues related to AP account in Quickbooks/QBO or to get support for the issue 'Is there a way to assign a different accounts payable account when I book a bill? We use different AP accounts to differentiate payments, but they default to one account.', click the link below:

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AP account: I have a negative amount in my accounts payable account. I have no single transactions that equal that amount. How can I clear my AP account back to 0 balance?

negative values in the a/p account mean there are vendor credits booked. You need to find out which vendors have credits. In reports, enter vendor in the search box and select vendor balance detail.

The a/p account is a summing account, all transactions are by vendors.

Then check with the vendors that […]

Resolution for 'AP account issue: 'I have a negative amount in my accounts payable account. I have no single transactions that equal that amount. How can I clear my AP account back to 0 balance?' available: Yes.

For more information about resolving issues related to AP account in Quickbooks/QBO or to get support for the issue 'I have a negative amount in my accounts payable account. I have no single transactions that equal that amount. How can I clear my AP account back to 0 balance?', click the link below:

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AP account: Can you help me? Vendor cashed voided check and replacement check. How do I reconcile bank account, A/P account and vendor account?

Enter both check. The call you vendor & ask for the money back. If you have other bills […]

Resolution for 'AP account issue: 'Can you help me? Vendor cashed voided check and replacement check. How do I reconcile bank account, A/P account and vendor account?' available: Yes.

For more information about resolving issues related to AP account in Quickbooks/QBO or to get support for the issue 'Can you help me? Vendor cashed voided check and replacement check. How do I reconcile bank account, A/P account and vendor account?', click the link below:

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AP account: If I’m in check register I have a check that was wrote and under check number it says BillPMT. And under who check was rewritten to it says Accounts Payable? Why

Because it was created by paying a bill. The bill is in your AP account and the check pays it off.

Resolution for 'AP account issue: 'If I’m in check register I have a check that was wrote and under check number it says BillPMT. And under who check was rewritten to it says Accounts Payable? Why' available: Yes.

For more information about resolving issues related to AP account in Quickbooks/QBO or to get support for the issue 'If I’m in check register I have a check that was wrote and under check number it says BillPMT. And under who check was rewritten to it says Accounts Payable? Why', click the link below:

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AP account: correct bill pay summary but incorrect negative A/P values when displaying the AP account. Why is this happening? Thanks, Frank.

There may be some unapplied transactions. Try running An AP detailed report and see if you discover anything there.

Resolution for 'AP account issue: 'correct bill pay summary but incorrect negative A/P values when displaying the AP account. Why is this happening? Thanks, Frank.' available: Yes.

For more information about resolving issues related to AP account in Quickbooks/QBO or to get support for the issue 'correct bill pay summary but incorrect negative A/P values when displaying the AP account. Why is this happening? Thanks, Frank.', click the link below:

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