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Estimate: Hello, need some help as I feel I am making a mess of our Quickbooks Online records. My wife runs a wedding design business. It is common for her to prepare an estimate for a client in Year 1 for services to be provided a few months later or in a separate fiscal year altogether, e.g. Year 2. In the meantime, the client sends a payment for an initial payment of 25% of the total price and makes subsequent payments right up to the wedding event date. First, we started by issuing invoices and receiving payments against the invoice. However, at tax time, it caused confusion because the invoice date triggered revenue for the event to be recognized (even though the event doesn’t take place until the next year…and not all the payment amounts have been received). My bookkeeper advised we only issue Estimates, receive payments as Credits for the customer, and issue the invoice closer to the event date applying all the received payments. We are doing this now but have a few issues- 1) Estimates don’t show payments to date and balance due so we have to separately email clients what they have paid/owe; 2) No live link to the Estimate so we can’t see how often the Client has viewed it. And 3) I feel I’m just doing it wrong and there has to be an easier way. I believe we are recognizing revenue on an accrual basis which is why we are using invoices to determine revenue recognition. Would it be easier to simply change the “invoice date” after an invoice is created to the future wedding event date and simply receive payments as they come due and apply to the invoice? If this solves the revenue recognition issue, we can revert back to what we originally did that kept things simple and provided audit history details, balance due information, etc. Thank you.

The suggestion you’ve shared, which is to issue an invoice dated August 2021, also works. However, I’d recommend reaching out to your Accountant. They’re the best support that can guide on what’s the best way to record the invoice.

 

I’ve also added these articles for more information when recording an invoice:

 

    […]

Resolution for 'Estimate issue: 'Hello, need some help as I feel I am making a mess of our Quickbooks Online records. My wife runs a wedding design business. It is common for her to prepare an estimate for a client in Year 1 for services to be provided a few months later or in a separate fiscal year altogether, e.g. Year 2. In the meantime, the client sends a payment for an initial payment of 25% of the total price and makes subsequent payments right up to the wedding event date. First, we started by issuing invoices and receiving payments against the invoice. However, at tax time, it caused confusion because the invoice date triggered revenue for the event to be recognized (even though the event doesn’t take place until the next year…and not all the payment amounts have been received). My bookkeeper advised we only issue Estimates, receive payments as Credits for the customer, and issue the invoice closer to the event date applying all the received payments. We are doing this now but have a few issues- 1) Estimates don’t show payments to date and balance due so we have to separately email clients what they have paid/owe; 2) No live link to the Estimate so we can’t see how often the Client has viewed it. And 3) I feel I’m just doing it wrong and there has to be an easier way. I believe we are recognizing revenue on an accrual basis which is why we are using invoices to determine revenue recognition. Would it be easier to simply change the “invoice date” after an invoice is created to the future wedding event date and simply receive payments as they come due and apply to the invoice? If this solves the revenue recognition issue, we can revert back to what we originally did that kept things simple and provided audit history details, balance due information, etc. Thank you.' available: Yes.

The Estimate issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the Estimate issue yourself by looking for a resolution described in the article. If it is a complex Estimate issue or you are unable to solve the issue, you may contact us by clicking here or by using other Estimate support options.

For more information about resolving issues related to Estimate in Quickbooks/QBO or to get support for the issue 'Hello, need some help as I feel I am making a mess of our Quickbooks Online records. My wife runs a wedding design business. It is common for her to prepare an estimate for a client in Year 1 for services to be provided a few months later or in a separate fiscal year altogether, e.g. Year 2. In the meantime, the client sends a payment for an initial payment of 25% of the total price and makes subsequent payments right up to the wedding event date. First, we started by issuing invoices and receiving payments against the invoice. However, at tax time, it caused confusion because the invoice date triggered revenue for the event to be recognized (even though the event doesn’t take place until the next year…and not all the payment amounts have been received). My bookkeeper advised we only issue Estimates, receive payments as Credits for the customer, and issue the invoice closer to the event date applying all the received payments. We are doing this now but have a few issues- 1) Estimates don’t show payments to date and balance due so we have to separately email clients what they have paid/owe; 2) No live link to the Estimate so we can’t see how often the Client has viewed it. And 3) I feel I’m just doing it wrong and there has to be an easier way. I believe we are recognizing revenue on an accrual basis which is why we are using invoices to determine revenue recognition. Would it be easier to simply change the “invoice date” after an invoice is created to the future wedding event date and simply receive payments as they come due and apply to the invoice? If this solves the revenue recognition issue, we can revert back to what we originally did that kept things simple and provided audit history details, balance due information, etc. Thank you.', click the link below:

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Estimate: Is there something you can add to a Quickbooks Online invoice where a client can mark it as approved for payment even though they may not pay it right away?

Instead of sending the invoice right away to your clients, you can send an estimate so they can review the details.

  1. Open the estimate and click Save and send.
  2. Enter the details in the Send email window and click Send and close.

Once they approve the estimate you can then 

Resolution for 'Estimate issue: 'Is there something you can add to a Quickbooks Online invoice where a client can mark it as approved for payment even though they may not pay it right away?' available: Yes.

The Estimate issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the Estimate issue yourself by looking for a resolution described in the article. If it is a complex Estimate issue or you are unable to solve the issue, you may contact us by clicking here or by using other Estimate support options.

For more information about resolving issues related to Estimate in Quickbooks/QBO or to get support for the issue 'Is there something you can add to a Quickbooks Online invoice where a client can mark it as approved for payment even though they may not pay it right away?', click the link below:

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Estimate: Is there something you can add to a Quickbooks Online invoice where a client can mark it as approved for payment even though they may not pay it right away?

Instead of sending the invoice right away to your clients, you can send an estimate so they can review the details.

  1. Open the estimate and click Save and send.
  2. Enter the details in the Send email window and click Send and close.

Once they approve the estimate you can then 

Resolution for 'Estimate issue: 'Is there something you can add to a Quickbooks Online invoice where a client can mark it as approved for payment even though they may not pay it right away?' available: Yes.

The Estimate issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the Estimate issue yourself by looking for a resolution described in the article. If it is a complex Estimate issue or you are unable to solve the issue, you may contact us by clicking here or by using other Estimate support options.

For more information about resolving issues related to Estimate in Quickbooks/QBO or to get support for the issue 'Is there something you can add to a Quickbooks Online invoice where a client can mark it as approved for payment even though they may not pay it right away?', click the link below:

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Estimate: Understanding user types and permissions

I’m here to tell you exactly what Standard users can and can’t do with limited access to Customers and Vendors only.

These users will not be able to view bank registers, including transactions. The other restricted areas are adding, editing, and deleting accounts and quantity on hand, and seeing total income […]

Resolution for 'Estimate issue: 'Understanding user types and permissions' available: Yes.

The Estimate issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the Estimate issue yourself by looking for a resolution described in the article. If it is a complex Estimate issue or you are unable to solve the issue, you may contact us by clicking here or by using other Estimate support options.

For more information about resolving issues related to Estimate in Quickbooks/QBO or to get support for the issue 'Understanding user types and permissions', click the link below:

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Estimate: Where do I find the email template for statements? It is not with the other email templates for invoices.

You can find the email template for statements in the Messages tab.

 

Here’s how:

  1. Click the Gear icon, then choose Account & Settings.
  2. Go to Sales and then click Messages.
  3. Under the Sales form field, choose Statements.
  4. Then, enter your default email message for statements.
  5. Click Save, then Done.

 

Resolution for 'Estimate issue: 'Where do I find the email template for statements? It is not with the other email templates for invoices.' available: Yes.

The Estimate issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the Estimate issue yourself by looking for a resolution described in the article. If it is a complex Estimate issue or you are unable to solve the issue, you may contact us by clicking here or by using other Estimate support options.

For more information about resolving issues related to Estimate in Quickbooks/QBO or to get support for the issue 'Where do I find the email template for statements? It is not with the other email templates for invoices.', click the link below:

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Estimate: New Estimate

You can find the estimate option by following the steps:

  1. Click the Plus icon (+) locate in the upper right-hand corner.
  2. Under Customers, select Estimate.
  3. Choose the customer’s name from the Customer drop-down menu.
  4. Under the customer’s name, you can select the status from the drop-down list.
  5. Select the Estimate Date, […]

Resolution for 'Estimate issue: 'New Estimate' available: Yes.

The Estimate issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the Estimate issue yourself by looking for a resolution described in the article. If it is a complex Estimate issue or you are unable to solve the issue, you may contact us by clicking here or by using other Estimate support options.

For more information about resolving issues related to Estimate in Quickbooks/QBO or to get support for the issue 'New Estimate', click the link below:

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Estimate: What is the best way to set up items with sub-categories?

The issue is the item list and organizing it so that you can find the league and then the team, and then the item

QB has one item list, all items are unique, no matrix (attributes) inventory at all

You can use an inventory item as a place holder, and that is […]

Resolution for 'Estimate issue: 'What is the best way to set up items with sub-categories?' available: Yes.

The Estimate issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the Estimate issue yourself by looking for a resolution described in the article. If it is a complex Estimate issue or you are unable to solve the issue, you may contact us by clicking here or by using other Estimate support options.

For more information about resolving issues related to Estimate in Quickbooks/QBO or to get support for the issue 'What is the best way to set up items with sub-categories?', click the link below:

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Estimate: Estimate vs Purchase Order for Work Order

Resolution for 'Estimate issue: 'Estimate vs Purchase Order for Work Order' available: Yes.

The Estimate issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the Estimate issue yourself by looking for a resolution described in the article. If it is a complex Estimate issue or you are unable to solve the issue, you may contact us by clicking here or by using other Estimate support options.

For more information about resolving issues related to Estimate in Quickbooks/QBO or to get support for the issue 'Estimate vs Purchase Order for Work Order', click the link below:

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Estimate: Can I enter a price range on an estimate?

only if you make that range stated in the description block, but there still has to be a rate, might be zero but something

Resolution for 'Estimate issue: 'Can I enter a price range on an estimate?' available: Yes.

The Estimate issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the Estimate issue yourself by looking for a resolution described in the article. If it is a complex Estimate issue or you are unable to solve the issue, you may contact us by clicking here or by using other Estimate support options.

For more information about resolving issues related to Estimate in Quickbooks/QBO or to get support for the issue 'Can I enter a price range on an estimate?', click the link below:

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Estimate: I have added custom field to estimate/quote , and it had been mapped correctly, however custom field numbers (such as PO) does not show up in print preview

The custom field numbers is unavailable when importing estimate templates. You’ll want to add them to the Custom Form Styles in QuickBooks.

Here’s how:

  1. Click Gear, then Custom Form Styles.
  2. Click New style, then Estimate.
  3. Click the Content tab, then the header section.
  4. Click the + Custom field link. Then, enter […]

Resolution for 'Estimate issue: 'I have added custom field to estimate/quote , and it had been mapped correctly, however custom field numbers (such as PO) does not show up in print preview' available: Yes.

The Estimate issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the Estimate issue yourself by looking for a resolution described in the article. If it is a complex Estimate issue or you are unable to solve the issue, you may contact us by clicking here or by using other Estimate support options.

For more information about resolving issues related to Estimate in Quickbooks/QBO or to get support for the issue 'I have added custom field to estimate/quote , and it had been mapped correctly, however custom field numbers (such as PO) does not show up in print preview', click the link below:

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