QB Issue Resolution:

You can Only list all Payouts as Generic payroll expense, if they are all the Same Date.

This is the Payroll Math:

Gross Wages + Employer share of taxes = Payroll expense

Now that breaks down for the One Date, as:

Takehome + tax payments = Payroll expense

Otherwise, you do have to manage Liabilities, for any delay in payments being made, and that means managing Gross.

There is no such as thing as Net Wages. There is Gross Wages and there is Net Take home.

“To get gross wages for the owner’s Sch. C and when I reconcile with Form 941s, I add Net Wages, Employee Tax Liability and 401k to get Gross Wages paid. Is this ok to do for cash basis bookkeeping?”

Sure. But the Owner has no wages, of course.

Resolution for Issue 'We run cash basis accounting and have 3rd party payroll service. When I enter payroll, I enter the transactions similar to how they appear on our payroll reports: Net Wages (not gross), Employee tax liability, Employer tax liability, & 401k. I don’t do a JE for payroll tax liability. And the Employee tax liability is still part of gross wages b/c I’m entering Net Wages (basically I’m entering them after broken down, not Gross/before broken down). To get gross wages for the owner’s Sch. C and when I reconcile with Form 941s, I add Net Wages, Employee Tax Liability and 401k to get Gross Wages paid. Is this ok to do for cash basis bookkeeping?' available: Yes (Solved).
Source: Intuit Community forum.

We run cash basis accounting and have 3rd party payroll service. When I enter payroll, I enter the transactions similar to how they appear on our payroll reports: Net Wages (not gross), Employee tax liability, Employer tax liability, & 401k. I don’t do a JE for payroll tax liability. And the Employee tax liability is still part of gross wages b/c I’m entering Net Wages (basically I’m entering them after broken down, not Gross/before broken down). To get gross wages for the owner’s Sch. C and when I reconcile with Form 941s, I add Net Wages, Employee Tax Liability and 401k to get Gross Wages paid. Is this ok to do for cash basis bookkeeping?: this issue or error code is a known issue in Quickbooks Online (QBO) and/or Quickbooks. Support for this issue is available either by self-service or paid support options. Experts are available to resolve your Quickbooks issue to ensure minimal downtime and continue running your business. First try to resolve the issue yourself by looking for a resolution described below. If it is a complex issue or you are unable to solve the issue, you may contact us by clicking here or by using other support options.

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